Managing Internship Applications
Complete guide to reviewing, interviewing, and hiring interns on InternGlobe. Learn how to leverage AI-powered tools to find the perfect candidates efficiently.
Accessing Your Applications
After posting an internship listing, you'll start receiving applications from verified students. Here's how to access and manage them:
How to Access
- Log in to your InternGlobe employer account
- Navigate to "Dashboard" from the main menu
- Click on "My Job Postings" tab
- Select the internship listing you want to manage
- Click "View Applications" to see all applicants
Application Dashboard Overview
The Applications Dashboard provides a comprehensive view of all candidates who have applied to a specific job posting.
Screenshot: Applications Dashboard
(Image to be added)Dashboard Features
Summary Statistics
At the top of the dashboard, you'll see key metrics:
- • Total Applications: Number of candidates who applied
- • New (Unreviewed): Applications you haven't opened yet
- • Shortlisted: Candidates marked for interviews
- • Interviewed: Candidates who completed video interviews
- • Offers Sent: Number of active job offers
- • Average Match Score: Overall quality of applicant pool
Filter Options
Quickly find specific candidates using filters:
- • By Status: Applied, Shortlisted, Interviewed, Offered, Hired, Rejected
- • By Match Score: Excellent (90%+), Good (75-89%), Fair (60-74%), Low (below 60%)
- • By Application Date: Today, Last 7 days, Last 30 days, Custom range
- • By University: Filter by specific partner universities
- • By Verification Status: Only show verified students
Sort Options
Organize applications to prioritize your review:
- • By Match Score: Highest to lowest (recommended)
- • By Application Date: Newest first or oldest first
- • By Last Name: Alphabetical order
- • By Status: Group by current application stage
Bulk Actions
Save time by performing actions on multiple candidates at once:
- • Select multiple candidates using checkboxes
- • Move all selected to Shortlist
- • Reject multiple candidates simultaneously
- • Send interview invitations to multiple shortlisted candidates
- • Export selected CVs as a ZIP file
Understanding AI Match Scores
Each application includes an AI-generated Match Score that analyzes the candidate's CV against your job requirements. This helps you quickly identify the most qualified applicants.
How AI Matching Works
The AI Analyzes:
From Job Posting
- • Required skills and technologies
- • Educational requirements
- • Experience level needed
- • Job description keywords
- • Responsibilities listed
From Candidate CV
- • Skills and technologies listed
- • Education level and field of study
- • Previous internships/projects
- • Certifications and achievements
- • Language proficiency
Match Score Ranges
| Score Range | Rating | What It Means | Recommendation |
|---|---|---|---|
| 90-100% | Excellent Match | Candidate meets or exceeds all key requirements. Skills align perfectly with job description. | Priority review. Schedule interview immediately. |
| 75-89% | Good Match | Candidate has most required skills. May lack 1-2 nice-to-have qualifications. | Strong candidate. Review CV in detail and consider for shortlist. |
| 60-74% | Fair Match | Candidate has foundational skills but may lack specific experience. Trainable potential. | Review if limited applicants. Consider for roles with training period. |
| Below 60% | Low Match | Significant skill gaps. May have applied broadly without meeting core requirements. | Low priority. Review only if no better candidates available. |
Reviewing Individual Candidates
When you click on a candidate in the applications list, you'll see their complete profile and application materials.
Candidate Profile View
Section 1: Candidate Summary
- •Profile Photo: Visual identification
- •Full Name & Contact: Email and phone (only visible to you after shortlisting)
- •University & Program: Verified academic affiliation with green checkmark badge
- •Year of Study: Current academic level (e.g., "3rd Year Bachelor's")
- •Location: Current city and willingness to relocate
- •AI Match Score: Large percentage display with color-coded indicator
Section 2: Application Materials
- •Cover Letter: View full text or AI-generated summary (3-5 bullet points of key motivations)
- •Resume/CV: In-browser PDF viewer with zoom and download options
- •Application Date: When the candidate submitted their application
Section 3: AI-Extracted Skills & Experience
InternGlobe's AI automatically extracts structured data from the CV for quick scanning:
- •Technical Skills: Programming languages, tools, frameworks (with proficiency levels)
- •Soft Skills: Teamwork, leadership, communication, etc.
- •Languages Spoken: With proficiency levels (Native, Fluent, Intermediate, Basic)
- •Previous Experience: Internships, projects, volunteer work (timeline view)
- •Certifications: Relevant professional certifications
Section 4: Skill Match Breakdown
Detailed comparison between job requirements and candidate qualifications:
- ✓Skills Matched: Requirements the candidate meets
- ~Partial Matches: Related but not exact skills
- ✗Skills Missing: Requirements not found in CV
Review Actions
After reviewing a candidate profile, you can take one of the following actions:
Move to Shortlist
Mark this candidate for the next stage. They will appear in your "Shortlisted" filter.
Candidate is notified that their application is under active consideration (increases engagement).
Keep in Review
Leave the application in "Applied" status. Continue reviewing other candidates before deciding.
No notification sent to candidate. They see "Under Review" on their end.
Reject Application
Disqualify the candidate. Application moves to "Rejected" status.
Candidate receives a respectful rejection email. Optional: Include brief feedback to help them improve.
Add Notes (Private)
Write internal notes about the candidate. Helpful for team collaboration.
Notes are visible only to your organization. Candidate never sees them.
Application Status Management
Applications move through different statuses as you progress through your hiring workflow. Here's the complete status lifecycle:
Initial status. Candidate has submitted application. Appears in your "New Applications" queue for review.
Your Action: Review profile, CV, cover letter, and AI match score.
Candidate passed initial screening. You've marked them as qualified and worthy of an interview.
Your Action: Schedule interview or continue reviewing other applications before deciding.
Interview date/time confirmed. Both parties have agreed on schedule. Video call room is created.
Your Action: Prepare interview questions. Join video room at scheduled time.
Interview completed. Recording is available for review. Candidate awaiting your decision.
Your Action: Review interview notes. Decide to hire or reject.
You've made an offer. Candidate has accepted. Internship is active.
Your Action: Send onboarding information. Validate start/end dates to earn Employer Points.
Application declined. Candidate did not meet requirements or position filled by someone else.
Note: Can reject at any stage before making offer. Candidate receives respectful notification.
Scheduling & Conducting Interviews
InternGlobe's integrated video interview system eliminates the need for external tools like Zoom or Google Meet. Everything happens within the platform.
How to Schedule an Interview
- On the candidate's profile, click "Schedule Interview" button
- A calendar interface appears showing your availability
- Select 3-5 time slots when you're available (increases chances of match)
- Add optional interview instructions or topics to prepare
- Click "Send Interview Invitation"
- Candidate receives email with proposed times and can accept or request alternatives
- Once they accept, both parties receive confirmation and calendar invites
Conducting the Video Interview
Before the Interview
- • You'll receive reminder emails at 24h, 1h, and 10 minutes before
- • Review the candidate's CV and notes one more time
- • Prepare 5-7 questions aligned with job requirements
- • Test your camera/microphone in Settings → Video Settings
- • Ensure stable internet connection
Joining the Interview
- • "Join Video Room" button becomes active 10 minutes before start
- • Click button to enter the video call interface (Jitsi Meet)
- • No downloads required - works in browser
- • Candidate will be waiting in virtual lobby
- • Admit them when ready to begin
Interview Features
- Screen Sharing: Share your screen to present company info or ask candidates to demonstrate work
- Recording: Automatically records interview (with consent) for later review
- In-Call Notes: Take notes during interview without leaving the video call
- Multi-Interviewer Support: Invite colleagues to join the interview room
- Background Blur: Professional appearance even from home office
- Chat Function: Send links or text during the interview
After the Interview
- Interview recording is automatically saved and attached to candidate profile
- Add post-interview evaluation notes while fresh in memory
- Rate candidate on predefined criteria (communication, technical skills, culture fit)
- Decide: Move to Offer or Reject
- If undecided, schedule second round interview
Making Job Offers
Found the perfect intern? Time to make it official with a job offer through the platform.
How to Send an Offer
- Navigate to the candidate's profile
- Click "Make Offer" button (only visible after interview or for exceptional candidates)
- A form appears requesting internship details:
Required Offer Information
Position Title
Exact role name (e.g., "Software Development Intern")
Department/Team
Which team they'll work with
Start Date
First day of internship (must be future date)
End Date
Last day of internship (minimum 1 month from start)
Compensation Type
Paid, Unpaid, or Academic Credit
Salary/Stipend (if paid)
Monthly amount in local currency
Work Mode
On-site, Remote, or Hybrid (if hybrid, specify split)
Additional Benefits (Optional)
Housing allowance, transport, meals, equipment provided, etc.
Onboarding Instructions (Optional)
What to bring on first day, dress code, who to contact, etc.
Response Deadline
How many days candidate has to accept/decline (default: 5 days)
- Review all details carefully (changes after acceptance require candidate re-approval)
- Click "Send Offer"
- Candidate receives email notification with offer details
- They can accept, decline, or request negotiation
What Happens After Offer Acceptance
Immediate Actions
- • Candidate status changes to "Hired"
- • Their university is automatically notified of the placement
- • Internship appears in your "Active Internships" dashboard
- • Job posting is automatically closed (unless you want multiple hires)
Your Next Steps
- • Send welcome email with onboarding details
- • Prepare workspace, equipment, and access credentials
- • Assign mentor or supervisor for the intern
- • Add first day to your calendar
Internship Validation & Earning Points
InternGlobe rewards employers for successfully hosting interns through the Employer Points program. Earn points by validating internship milestones.
How to Validate Internships
| Milestone | When to Validate | How to Validate | Points Earned |
|---|---|---|---|
| Internship Start | Within 3 days of agreed start date | Navigate to Active Internships → Click "Confirm Start Date" → Upload optional first-day photo | 50 Points |
| Mid-Term Check-in | Halfway through internship period | System prompts you automatically → Confirm intern is performing well → Rate their progress (1-5 stars) | 25 Points |
| Internship Completion | Within 7 days of agreed end date | Navigate to Active Internships → Click "Complete Internship" → Confirm end date → Write brief evaluation | 100 Points |
| Certificate Generation | After completing internship | System auto-generates → Review and approve → Sent to intern and university | 25 Points |
Redeeming Employer Points
Accumulated points can be redeemed for:
- Billing Credits: 1000 points = $10 credit on subscription fees
- Featured Job Listings: 500 points = 7 days of featured placement
- Priority Support: 200 points = Direct line to customer success team for 30 days
- Advanced Analytics: 300 points = 1 month of premium hiring analytics
Application Management Best Practices
Review Within 48 Hours
Top candidates apply to multiple positions. Review applications quickly to avoid losing talent to competitors. Aim to move strong candidates to shortlist within 2 days.
Use AI Match Scores Wisely
Start with candidates scored 75%+. However, don't automatically reject lower scores - review their cover letter to understand unique value propositions.
Provide Rejection Feedback
When rejecting, add 1-2 sentences of constructive feedback. Builds goodwill, helps students improve, and enhances your employer brand on the platform.
Schedule Interviews Promptly
After shortlisting, send interview invitations within 3 days. Delays signal disorganization and may cause candidates to lose interest or accept other offers.
Prepare for Interviews
Review candidate materials 10 minutes before interview. Have structured questions ready. This shows professionalism and respect for the candidate's time.
Validate All Milestones
Don't forget to validate internship start, mid-term, and completion. This earns you points AND helps universities track student success rates.
Communicate Clearly
Set clear expectations in job descriptions and offer letters. Transparency about compensation, work mode, and responsibilities reduces offer declines.
Track Hiring Metrics
Use the Analytics dashboard to monitor time-to-hire, application-to-interview ratio, and offer acceptance rates. Optimize your process based on data.
Need Help Managing Applications?
InternGlobe's employer support team is available to help you optimize your recruitment process, troubleshoot technical issues, or answer questions about the platform.